How to run a presentation night

Start with the audience

A presentation night is as much about the families and supporters as the players. Keep it warm, keep it moving and make sure every award is heard clearly.

A simple running order

1. Welcome: a short welcome from the president or principal, and thank the sponsors.
2. Team by team: present the junior teams first, so younger children are not waiting until late.
3. Named awards: present most improved, coach's awards and similar before the main awards.
4. Major awards: present best and fairest, player of the year and perpetual trophies last.
5. Thank yous: thank the volunteers, coaches and committee, ideally with a small gift.
6. Close: invite everyone to stay for photos and supper.

Preparing the awards

• Arrange awards in running order on a table, with names on a printed list.
• Keep a spare medal or two for late changes.
• Check every name and spelling against the list before the night.
• Give the presenter the names as engraved, with pronunciation notes for tricky names.

Presenting well

• Say a sentence about each winner, not just their name.
• Keep speeches short, and move through the list steadily.
• Take photos at the stage, with winners holding their awards.

Order early

Have the awards in hand at least a week before the night. See our presentation night checklist for a full countdown.